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Terms & Conditions

Workstation Business Centre LLC > Terms & Conditions

Terms & Conditions

Workstation Business Centre LLC Liberty Lane Building, Al Sufouh 1, Dubai, UAE Commercial License No: [Insert]

1. Definitions

“Workstation,” “we,” “us,” “our” refers to Workstation Business Centre LLC. “Client,” “you,” “your” refers to the individual or entity using our services. “Services” includes private offices, virtual office/Ejari, coworking space, meeting rooms, podcast studio, and corporate services. “Premises” refers to Liberty Lane Building, Al Sufouh 1, Dubai, UAE. “Contract” refers to the service agreement, license agreement, or membership terms applicable to the specific service.

2. General Terms

2.1 These Terms & Conditions govern the use of all services provided by Workstation Business Centre LLC. 2.2 By using our services, you confirm that you have read, understood, and accepted these terms. 2.3 In the event of conflict between these terms and a signed specific service agreement, the service agreement shall prevail.

3. Services & Bookings

3.1 Private Offices

  • All private offices are licensed for business use only (not residential).
  • Office allocation is at Workstation’s discretion based on availability.
  • Early termination fees apply as per the signed license agreement (typically 30–60 days’ notice).
  • Subletting is strictly prohibited.

3.2 Virtual Office / Ejari

  • Virtual office provides a business address, mail handling, and Ejari registration support.
  • Ejari registration is subject to approval by Dubai Municipality/DED and requires valid trade license and passport copies.
  • Additional charges apply for Ejari registration, renewal, and amendment.
  • Mail forwarding is per the agreed schedule; Workstation is not liable for lost or delayed mail.

3.3 Coworking Space

  • Coworking memberships are month-to-month unless otherwise agreed.
  • Desk allocation is on a first-come, first-served basis (hot-desking) unless a dedicated desk is booked.
  • Guest access is limited to 2 guests per member per visit unless prior approval is obtained.

3.4 Meeting Rooms

  • Bookings are confirmed upon payment. Cancellations within 24 hours of the scheduled time are non-refundable.
  • Time overruns will be billed at 1.5x the hourly rate.
  • Meeting rooms must be left in their original condition. Cleaning fees may apply for excessive mess.

3.5 Podcast Studio

  • Studio bookings are subject to a separate studio usage agreement.
  • Content must comply with UAE media laws and regulations (NCMS, TDRA).
  • Workstation reserves the right to refuse or stop any recording that violates applicable laws.

3.6 Corporate Services

  • PRO/visa/corporate services are facilitated through our partner Leaders Hub.
  • Timelines are estimates and subject to government processing times. Workstation is not liable for delays by government entities.
  • Fees paid to government authorities are non-refundable.

4. Payment Terms

4.1 All fees are quoted in AED (UAE Dirham) and are exclusive of VAT (5%) unless stated otherwise. 4.2 Payment is due as per the invoice terms — typically in advance (monthly, quarterly, or annually). 4.3 Late payments incur a penalty of 5% per annum on the outstanding amount, as permitted by UAE law. 4.4 Security deposits (where applicable) are refundable within 30 days of contract termination, subject to deduction for damages or outstanding dues. 4.5 All payments must be made via bank transfer, credit card, or cheque payable to Workstation Business Centre LLC.

5. Use of Premises

5.1 The Premises shall be used exclusively for lawful business purposes permitted under the client’s trade license. 5.2 No activities that create excessive noise, odors, or disturbance to other occupants are permitted. 5.3 Smoking is prohibited inside the Premises. Designated smoking areas are available outside. 5.4 No structural alterations, drilling, or permanent installations are permitted without written consent. 5.5 Clients must comply with Dubai Civil Defence fire safety regulations and building security protocols.

6. Access & Security

6.1 Access to the Premises is 24/7 for private office clients and per membership hours for coworking members (unless otherwise agreed). 6.2 Access cards/fobs are non-transferable. Lost cards incur a replacement fee of AED 50. 6.3 Clients are responsible for securing their offices/workspaces when unattended. 6.4 CCTV is in operation throughout common areas for security purposes. Workstation is not liable for theft or loss of personal property.

7. Meetings & Events

7.1 Clients may host business guests in common areas and meeting rooms. Residential or social events are not permitted. 7.2 Hosting events of 10+ guests requires 48 hours’ prior written notice and may incur additional charges. 7.3 All visitors must register at reception and comply with building security.

8. Intellectual Property

8.1 All website content, branding, logos, photography, and marketing materials are the exclusive property of Workstation Business Centre LLC or its licensors. 8.2 Reproduction, distribution, or unauthorized use of any intellectual property is strictly prohibited and will result in legal action.

9. Limitation of Liability

9.1 To the maximum extent permitted by UAE law, Workstation’s liability for any claim arising from these terms shall not exceed the total fees paid by the client in the 12 months preceding the claim. 9.2 Workstation is not liable for:

  • Indirect, incidental, or consequential damages
  • Loss of business, profits, or data
  • Service interruptions due to utilities, internet outages, or force majeure events
  • Acts of third parties (including other clients, visitors, or service providers)

10. Indemnification

The client agrees to indemnify and hold Workstation harmless against any claims, damages, losses, or expenses arising from:

  • The client’s use of the Premises
  • Breach of these terms
  • Violation of applicable UAE laws or regulations

11. Termination

11.1 Either party may terminate a service agreement as per the notice period in the signed contract (typically 30–60 days). 11.2 Workstation reserves the right to terminate immediately if:

  • The client fails to pay fees when due
  • The client violates UAE laws or regulations
  • The client engages in conduct that endangers others or damages property
  • The client’s trade license is suspended or revoked

11.3 Upon termination, the client must vacate the premises within 7 days and return all access cards, keys, and Workstation property.

12. Force Majeure

Workstation shall not be liable for delays or failure to perform due to events beyond its reasonable control, including but not limited to: acts of God, pandemic, government actions, civil unrest, fire, flood, or utility failures.

13. Governing Law & Disputes

13.1 These Terms & Conditions are governed by the laws of the United Arab Emirates (UAE), as applicable in the Emirate of Dubai. 13.2 Any disputes arising from these terms shall first be attempted to be resolved through amicable negotiation. 13.3 If unresolved, disputes shall be referred to the courts of Dubai, UAE.

14. Amendments

Workstation reserves the right to amend these Terms & Conditions at any time. Clients will be notified of material changes via email at least 14 days before they take effect. Continued use of services after the effective date constitutes acceptance.

15. Entire Agreement

These Terms & Conditions, together with any signed service agreement, constitute the entire agreement between the client and Workstation Business Centre LLC and supersede any prior agreements or understandings.

16. Contact

For questions regarding these terms: Workstation Business Centre LLC Liberty Lane Building, Al Sufouh 1, Dubai, UAE Email: [email protected] Phone: +971 4 8355 666 Toll Free: 8004279